Licentiate seminar – Checklist
All points in time are given as absolutely latest relative to the date of the seminar. Any delay in time is not possible to compensate for and will result in a postponement of the licentiate seminar.
|Point in time||What needs to be done||Responsible||Comments, links|
|> 10-12 weeks before the seminar||Suggest two reviewers of the licentiate thesis to||Supervisor||E-mail names and CVs, or links to updated home pages, with information on their current positions, titles. Describe shortly the rationale behind their selections as reviewers. |
The reviewers should at least have a PhD degree. We strive for all reviewers to be associate professors (docents) or have equal scientific competence.
A gender balance is requested for the grading board.
|Suggest the examiner of the licentiate thesis to||Supervisor||Motivate the suggestion. The examiner can be one of the reviewers. |
The must be faculty staff at KTH.
We strive for all reviewers to be associate professors (docents) or have equal scientific competence.
|Contactto make sure that the date you plan to book is available.||Supervisor or Ph.D. student||Possible dates for licentiate seminar: Jan. 7- June 15, and Aug. 15-Dec. 20. (Starting time: 10.00 or 13.00) |
There may only be one PhD defense or licentiate seminar at the same time in the same PhD subject.
|Contact reviewers after acceptance from the Director of Third Cycle Education.||Supervisor||Provide the reviewers with the scientific papers that will be included in the thesis, and when available, PDFs of the same. |
Provide information on a tentative time-line when to expect the complete thesis to be submitted.
|Book a room for the licentiate seminar||Ph.D student||See|
|Help the reviewers (when relevant) with travel and reimbursement arrangements.||Supervisor||Provide information to the HR-office regarding the name and e-mail address of the reviewers to ensure his/her reimbursement (when relevant). |
Inform the reviewers how to claim travel/living expenses.
|Contact internal advance reviewer.||Supervisor||The internal advance reviewer must not be biased and can be one of the reviewers of the thesis. |
The internal advance reviewer must at least be an associate professor (docent). See .
|7-8 weeks prior to the seminar||Put the text of the summary ("kappa") in a template if this is not already done.||Ph.D student||Use
or own formats (except front pages etc.)|
All theses must have their English and Swedish abstracts, max 350 words, and should be written towards a broader audience. The abstract must also include the title of the thesis, the author and the affiliation as well as key words.
Include an author contribution description, detailed for each scientific paper included in the thesis. Emphasize on the progression of the student to become an independent researcher.
Provide information of the intended reading audience for the summary ("kappa")
Further information is provided at the KTH webpage: .
|Perform plagiarism control on the summary and the manuscripts.||Supervisor||A tool is e.g. available at(Turnitin)|
|7 weeks prior to the seminar||Hand in the complete thesis to the internal advance reviewer.||Supervisor, Ph.D student||Make sure that the internal advance reviewer has sufficient time to read and comment on your thesis (at least one week)|
|6-7 weeks prior to the seminar|| |
Contact the printing office () to set up a time for printing of your thesis
|Ph.D student||A minimum of 30 copies should be printed. |
All expenses must be approved by your supervisor (discuss if color printing of some pages is necessary)
|>5 weeks prior to the seminar||Complete the following forms and send them to the third cycle education administration office aTR 42 ||Supervisor, Ph.D student|| |
. Even though the page is mainly in Swedish, much info is given in both English and Swedish.
*Fill in the final names and e-mail addresses of the reviewers and the examiner to be approved by the Director of third cycle education.
Make sure that you address in the final ISP how each
, stipulated by the Higher Education Ordinance, has been fulfilled.
The thesis should be provided with the following numbers:
Prepare the electronic posting sheet (Spikblad)
Do the electronic posting in DiVA.
|Ph.D student|| |
TRITA-CHE-serial number. This is handed out by
NOTE! The abstract cannot be longer than 2000 characters including spaces!
The thesis must be officially received three weeks before the seminar.
|5 weeks prior to the seminar||Send your thesis, including "spikblad", to the printing office.||Ph.D student||Printing proofs must be carefully reviewed.|
|4 weeks prior to the seminar||Prepare and send the distribution list to
Send your printed thesis according to the distribution list.
|Ph.D student|| |
The(including relevant recipients only) must be signed by the Dean three weeks before the seminar.
(Called Distributionslista, doktorsavhandling, licentiatuppsats). Even though the page is mainly in Swedish, much info is given in both English and Swedish.
|4 weeks prior to the seminar (Mandatory)||Final determination of the reviewers and the examiner||Director of third cycle education||FYI|
|3 weeks prior to the seminar||Decisions on the licentiate seminar are sent to all concerned parties (including a letter of invitation and information on the general procedure for the licentiate seminar).||The third cycle education administration.||FYI|
|3 weeks prior to the seminar||The thesis is officially announced at the KTH web-page||Registrator||FYI|
|About 1 week prior to the seminar||Protocol sent to the Examiner||The third cycle education administration.||FYI|
|The day of licentiate seminar||Bring the protocol |
Receive the reviewer(s)/examiner
|Supervisor||Document sent from the third cycle education administration office to the examiner one week in advance.|
|After seminar||Bring the signed protocol to the third cycle education administration office.||Examiner||Make sure that the document is correctly signed and that all participants at the meeting are documented with names|
|Apply for a Licentiate degree. |
Send the form to the third cycle education administration officer. All courses must be registered in Ladok
|Ph.D student|| |
The form is called Ansökan om licentiatexamen. Even though the page is mainly in Swedish, much info is given in both English and Swedish.